Фахівець/-чиня з адміністрування та кадрів (Admin/HR/Training Officer)
- Киев
- Постоянная работа
- Полная занятость
- Organize and conduct trainings and workshops according to the Year Training Plan and by request of the stakeholders;
- Facilitate the development of staff orientation materials, trainings systems etc.;
- Ensuring all staff understand Acted's Code of Conduct and Organizational Policies, including providing relevant trainings to staff on these topics
- Maintain a training record for all staff, including all key information about the training provided and when - if applicable - any refresher training should be concluded.
- Participate in identifying training gaps for the relevant staff and support on the sourcing of relevant training materials.
- Collect required forms/documents on a monthly basis and in a timely manner (and follow up directly where such forms/documents are not provided) - this includes all requisite documentation required for the timely payment of temporary / casual staff.
- Ensure that all required forms/documents are correctly filed and maintained securely in the area office in hard copy and in a digital format, meaning all staff records are kept up to date monthly.
- Ensure that all digital files are accurate and up to date and ready for processing; to ensure the payment of salaries and the reimbursement of expenses can be actioned on time each month.
- Maintain vacation and sick leave follow-up table and other required HR databases.
- Contribute to the accurate and timely updates of the central HR Directory.
- Contracts records keeping and accurate tracking.
- Ensure that staff appraisals are conducted on time and in a meaningful manner, in accordance with ACTED policies.
- Maintain a file of appraisal due dates and provide advance notice to Area Coordination (and the relevant technical manager, where applicable) of the date by which appraisals are due for all staff.
- Prepare monthly HR reports using ACTED standard templates and according to ACTED policies.
- Prepare draft terms of reference for new positions in the Area team, to support a smooth recruitment and contracting of new staff.
- Upon request support on the management of grievance issues or other staff complaints, at all times acting in a respectful and confidential manner.
- Upon request prepare administrative documents to support staff in field missions to locations outside Kyiv.
- Provide other administrative and HR support as reasonably requested by the Senior HR & Admin Manager.
- Relevant degree and 2+ years professional experience working in human resources in Ukraine (including a strong expertise in Trainings).
- University level education in human resource management will be considered an advantage.
- At least 1 year of experience in the humanitarian and/or development sector (strongly preferred).
- Proven ability to work autonomously and take initiative in the development and implementation of tasks orientated towards staff welfare and staff capacity development;
- Proven ability to work in Microsoft Excel, Word and Outlook.
- Fluency in Ukrainian and a working knowledge of spoken and written English is required (and will be assessed via interview).
- Motivated to work as part of a teamwork in a multicultural environment, requiring flexibility and ability to work to tight deadlines;
- Willingness to travel to other ACTED/IMPACT field offices.
Rabota