Operations manager

• Coordinate day-to-day operations across multiple projects, ensuring alignment with timelines, deliverables, and organizational objectives.
• Track project progress, monitor milestones, and support implementation in line with contractual requirements.
• Assist Project Managers in planning, execution, and reporting of operational activities.
• Maintain project trackers, schedules, and internal coordination tools.

• Support end-to-end procurement processes, including preparation of RFIs, RFQs, and tender documentation.
• Conduct vendor sourcing and market research across international suppliers (EU, US, Asia).
• Coordinate bid submissions, including compliance documentation and commercial proposals.
• Participate in evaluation and clarification processes with suppliers and partners.

• Build and maintain relationships with vendors, subcontractors, and international partners.
• Negotiate commercial terms, including pricing, delivery timelines, Incoterms, and payment structures.
• Coordinate with manufacturers and suppliers to ensure technical and contractual compliance.

• Monitor operational expenses and support budget tracking.
• Coordinate payments with finance teams and track vendor settlements.
• Prepare operational and financial reports for internal and external stakeholders.

• Act as a key point of contact between internal teams, subcontractors, clients, and donors.
• Facilitate communication and ensure alignment across multiple stakeholders.
• Support preparation of presentations, reports, and official correspondence.

• Support recruitment processes, including candidate sourcing, screening coordination, and interview scheduling.
• Assist with onboarding and operational setup for new hires.

• Bachelor's degree in relevant field, such as international relations/development, social science, business administration, or global health;
• At least 3 years of relevant work experience supporting project-based operational functions, with at least 1 of experience managing a team, preferably within the international development context in Ukraine;
• Prior experience managing office operations, procurement, and logistics with staff supervision responsibilities;
• Familiarity with local Ukrainian operational best practices, and U.S. Government funded regulations for assistance awards;
• Detail-oriented with excellent organizational and prioritization skills;
• Ability to set clear goals and manage progress toward them;
• Strong administrative, organizational, and written and verbal communication skills;
• Excellent computer skills with proficiency in Microsoft Office and Outlook, and knowledge management platforms such as Dropbox or Box; and
• Written and spoken fluency in Ukrainian and English.

Rabota