Events, Residence Manager (maternity leave)

• Supervise the organisation of Residence events/functions liaising with HMA, Chief of Staff, PA/HMA and DHM, Residence Staff and other sections of the Embassy: translate menus (created by the chef), create seating plans and order flowers. Send out invitations and keep track of replies. For larger events (eg King's Birthday Party) attend organisational meetings, liaise with security, ensure budget is maintained, engage casual staff, record hours worked and seek payment from Corporate Services.
• Manage the Residence resources, order food supplies and drinks. Keep up-to-date stock lists of food/drinks, bulbs/batteries, cleaning materials and supervise stock flow. Make regular purchases of the required suppliers.
• Ensure the Residence is always fit for purpose, liaising with Corporate Services on household maintenance (furniture, furnishings, redecoration and building works), equipment and uniforms. Draft and send requests for the necessary maintenance and follow-up on outstanding jobs to be completed.
• Manage the Residence accounts. As a corporate card holder/approver ensure transactions are correct. Timely submission of card transactions on HERA (FCDO's Finance and HR system) to Chief of Staff.
• Manage arrangements for official guests, house guests and visitors to the Residence. Lead, direct and where necessary, assist waiting and catering staff. Lead on front of the house.
• Maintain the Residence database of guests and functions, menus and expenditure. Maintain the Residence inventory, including furniture, equipment, linen, crockery and cutlery. Translate recipes for the chef.

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