Office Manager

• General office services, daily reception and secretarial services (answering incoming phone calls, processing of incoming and outgoing documents, etc.).
• Meets and greets visitors and guests in the Cluster office, supports and arranges meetings.
• Supervises courier services; organizes the deliveries of different types of materials and goods (water, stationery, household goods, etc.); supervises stationery, household and other goods.
• Supervises maintenance of the office and keeps the contact to the landlord.
• Ensures creation and regular update of lists of contacts/ addresses/ birthdays/ etc.
• Drafts business letters, emails in English or Ukrainian language, when required.
• Participates in procurement related processes (conduct of market research, supplier choice justification, cost calculation preparation, supports the opening team of the Procurement and Contract Specialists, etc.).
• Filing of documents/papers in accordance with GIZ filing rules.
• Supports office work, provides assistance to the Management, the Finance/Admin and Technical staff.
• Performs other duties and tasks at the request of management.

• Bachelor's degree or comparable.
• Excellent command of Ukrainian and English, knowledge of German language is an advantage.
• Readiness to attend the office daily.
• Sensitivity in handling and disposing of potentially important documents.
• At least 1-year professional experience in a comparable position in the international environment.
• Experience with courier services and purchase of goods.
• Basic understanding of payment documents (for goods and services).
• Neat and professional appearance, polite approach in dealing with visitors and staff in the Cluster office.
• Team player with intercultural communication skills, customer and service-oriented attitude.
• Strong attention to details and ability to work with numbers.
• Good working knowledge of computer applications and IT technologies (MS Office, phone, Outlook email program, internet, technical equipment for meetings and conferences, etc.).
• Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with the superior.

• Official employment.
• Salary fixed in EUR.
• Performance-related bonuses and 13th salary.
• Medical insurance.
• 29 vacation days annually.
• Language classes.
• Hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work (remote mode is possible only within Ukrainian border).
• Meaningful and valuable work, international environment.

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Rabota