Адміністративний асистент, адміністративна aсистентка
Посольство Швейцарії в Україні
- Киев
- Постоянная работа
- Полная занятость
- Provide secretarial support with various administrative tasks as appropriate
- Draft and translate documents (letters, emails, invitations, etc.) as well as interpretation
- Organize meetings, file payment requests, archive documents, etc.
- Assist in verification of financial reports from project partners
- Organize and coordinate official invitations and business trips
- As substitute to the Executive Assistant working under the direct supervision of the ambassador. Key responsibilities include:
- Manage personal agenda and schedule meetings, ensuring contacts management
- Liaise with Ukrainian authorities, ministries and other diplomatic missions
- Prepare official correspondence, reports and notes.
- Diploma/Degree in business administration or equivalent
- Minimum of 2 years work experience in the field of programme administration with international organizations, NGOs or diplomatic missions
- Proven track record in managing logistics and organizing different kind of events (workshops, conferences, missions, meetings, etc.)
- Proven experience in managing confidential documents and diplomatic correspondence
- Fluent in Ukrainian and English (knowledge of French or German would be an asset)
- Good interpretation and translations skills.
- Excellent organisational and coordination skill
- Strong interpersonal and intercultural communication abilities
- Ability to work independently and handle multiple tasks under pressure
- Team player with a positive and adaptable attitude.
- Inviting and interesting work atmosphere in a foreign diplomatic mission
- Competitive salary relative to experience and benefits package.
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