Personal assistant (CEO)

• Full ownership of CEO's calendar: prioritization, scheduling, and optimization of meetings
• Coordination of board meetings, shareholder interactions, and executive committees
• Preparation of daily/weekly briefings and agendas
• Gatekeeping and prioritization of incoming requests
• Travel planning (international & domestic), logistics, visas, and protocol arrangements

• Preparation of presentations, briefing notes, analytical summaries, and business correspondence
• Follow-up on strategic initiatives and CEO assignments across departments
• Monitoring deadlines and ensuring execution discipline
• Participation in key meetings; preparation of minutes and action trackers
• Support in preparation for negotiations, investor meetings, and public appearances

• Acting as liaison between CEO and C-level executives
• Ensuring alignment of information flows between headquarters, subsidiaries, and partners
• Coordinating confidential projects and ad-hoc cross-department initiatives
• Maintaining structured documentation and tracking systems

• Handling strictly confidential information
• Supporting CEO in personal business matters when required
• Managing sensitive stakeholder communications

• 3+ years of experience as Executive Assistant / Personal Assistant role to C-level or business owner
• Experience in large, structured organizations (preferably >1000 employees)
• Strong business acumen and understanding of corporate governance processes
• Excellent written and verbal communication skills in Ukrainian and English• High level of discretion and integrity
• Ability to operate in high-pressure, fast-paced environments
• Strong organizational and prioritization skills

• Structured thinking, perfect time management.
• High emotional intelligence and stakeholder management skills.
• Proactive and solution-oriented.• Stress-resilient and adaptable.

Rabota