Associate (Finance-Accounting)

• Act as the focal point for the management of the Imprest accounts, financial documentation, records, and reporting, as well as cash/advance reconciliations, overseeing cash and bank balances, and checking all payments authorised thereof.
• Monitors income and expenditure recording, receives and distributes funds to WHO counterparts, and makes accounts reconciliation within the Country Office.
• Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments,etc.) against PTAEO numbers provided.
• Monitors financial transactions between the relevant bank/s and WHO CO and makes regular cash and bank transfer reconciliations.
• Maintains regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.
• Using the GSM, monitor the availability of funds for project/programme budget levels and financial expenditures according to the approved country work plan.
• Provides support during all planning, monitoring, and evaluation exercises.
• Supports CO and EURO in planning, budgeting, mapping, and implementation monitoring with regard to the CO base salary workplans.
• Prepares financial reports for management.
• Provides administrative coordination of financial and, as required, administrative and logistical aspects of the organization of meetings held in the country.
• Establishes and maintains an online monitoring tool for the oversight of ongoing Country Office collaboration with counterparts, WHO Collaborating Centres and other international organisations.
• Reviews and analyses expenditure and encumbrance data in GSM and provides management reports, identifying trends and internal control gaps.
• Acts as the focal point for encumbrance management in CO and follows up with responsible officers on timely actions.
• Provides capacity building and transfer of expertise and knowledge to colleagues in COby identifying the training needs and providing guidance, coaching and advice in the area of finance.
• Advises, briefs and trains local personnel on all financial issues pertaining the office.
• Be the WHO focal point for the UN OMT / Finance Working Group.
• Act as the focal point for CO financial closure-related activities during monthly, yearly and biennial closure by preparing reconciliations and taking timely action on clearance of outstanding items.
• Prepares and reviews various financial reports and analyses the data to provide useful and meaningful information to senior management, in support of their decision-making.
• Act as focal point for VAT aspects and other taxes in the CO, including the timely submissions of VAT claims.
• Responsible for timely reconciliation of VAT refund. Provide advice on Tax and VAT rules and regulations to colleagues in CO.
• Provide backup for other finance assistants during their absence and perform any other task as assigned by the supervisor.

• *Respecting and promoting individual and cultural differences
• *Communication
• Ensuring the effective use of resources
• Producing results

• Demonstrated knowledge of principles of accountancy and information technology for extracting quick and correct information from financial database.
• Demonstrated knowledge of Excel spreadsheets and application of excel skills as applied data generated from GSM.
• Ability to identify and manage one's own emotions, as well as helping others to do the same.

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