Office Manager, Junior Legal Secretary

• Warmly welcome visitors, clients, and suppliers with professionalism and courtesy.
• Answer, screen, and direct incoming calls; take accurate messages and relay them promptly.
• Manage meeting room bookings and coordinate refreshments for guests.
• Maintain a neat and presentable reception area at all times.

• Handle incoming and outgoing mail, courier packages, and deliveries.
• Manage office supplies inventory and place orders as needed.
• Maintain and update internal contact lists, calendars, and schedules.
• Assist with organising internal and client meetings, corporate events, and travel arrangements.
• Support billing and invoicing processes as directed by the finance team.
• Process documents: scanning, filing, registering, and maintaining proper documentation systems.
• Keep the office environment orderly, coordinate minor repairs, and supervise cleaning services.

• Distribute morning news updates and relevant regulatory information to the team.
• Support corporate culture initiatives and assist HR with event organisation.

• Assist lawyers with formatting, proofreading, and preparing correspondence, contracts, and presentations.
• File and organise documents (both physical and electronic) in line with firm policies.
• Conduct basic research or information gathering under lawyer supervision.
• Support preparation and formatting of legal submissions, reports, and client deliverables.
• Translate short documents and correspondence between Ukrainian and English, if applicable.
• Support HR in organising corporate events.

• Education: University degree (in progress or completed) in Law, Linguistics, Business Administration, or related field.
• Language: English proficiency at B2 level or higher (spoken and written) is mandatory. Ability to communicate clearly and draft/understand English documents is essential.
• Professionalism: Strong business ethics, kind and courteous manner, and client-focused attitude.
• Communication: Excellent verbal and written communication skills in both Ukrainian and English.
• Organisational Skills: Highly organised, detail-oriented, able to multitask and prioritise effectively in a fast-paced environment.
• Interpersonal Skills: Friendly, approachable, and a collaborative team player with a positive attitude.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with office technology.
• Discretion: Ability to handle confidential information with integrity and professionalism.
• Work Ethic: Reliable, responsible, punctual, and proactive in supporting office operations and legal teams.

• Regular office attendance from Monday to Friday, 9:00 a.m. to 6:00 p.m.
• Comfortable, modern office located in Kyiv city centre, just a 10-minute walk from Olympiyska metro station.
• Friendly and supportive work environment with a vibrant corporate culture.
• Well-equipped workspace designed to foster productivity and professional development.
• Opportunity to be part of a dynamic team with ample chances for learning and growth.

• Pass a professional interview.
• Receive your job offer.

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