Assistant/Secretary

• Preparation of briefing information, gathering business information for the senior staff,
• Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder's schedules.
• Proof read and draft routine business correspondence for Banker's signature, editing, photocopying, scanning and binding documents;
• Organizing conference calls, video conferences, external and internal meetings;
• Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
• Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
• Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
• Distributions of mail, ensuring the correct correspondence gets to the correct EBRD staff member.
• Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
• updating DTM entries as per the OPSCOM minutes and memo;
• OpsCom preparation: video-link organizing.
• Assist in the organization of workshops and seminars, preparing presentations for internal and external meetings;
• Working with visiting missions in the related areas
• To replace receptionist in her absence
• Ad-hoc other secretarial and administrative duties when required

• University degree
• Fluent English and Ukrainian with excellent written and oral communication skills
• Knowledge of Polish both written and spoken would be useful

• Secretarial and administrative experience essential
• Good organizational skills, proactive and flexible attitude to work essential.
• Ability to prioritize own work and to work on own initiative.
• Good communications skills, including pleasant and efficient telephone manner
• Attention to detail and eye for accuracy
• Ability to cope well under pressure
• Ability to build effective working relationships with clients and colleagues in a multicultural environment
• Conscientious, reliable and flexible with a professional and helpful attitude.
• Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
• Willing to work overtime as and when required, sometimes at short notice.
• Ability to multi-task while remaining calm and professional and a capacity for hard work.
• Excellent interpersonal manner, including tact and diplomacy.
• Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
• Ability to take on responsibility.
• Excellent time-keeper.

Rabota