Project Manager

Plan International Посмотреть все вакансии

  • Киев
  • Постоянная работа
  • Полная занятость
  • 16 д. назад
PLAN INTERNATIONALFounded in 1937, Plan International, Inc. (“PII”) is a development and humanitarian organisation that advances children's rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners in both humanitarian and development settings.Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.Role Purpose and BackgroundThe conflict in Ukraine is resulting in a major humanitarian crisis with over 4 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.Plan International has been present in Ukraine since July 2022 and has established partnerships with civil society organisations, ensuring national actors are equipped with technical support, best practices and flexible resources, with a primary thematic focus on Child Protection, Education and Mental Health & Psychosocial Support.Dimensions of the RoleThe ECHO Project Manager will provide support to Deputy Country Director, Programmes to the locally led in-country response, ensuring alignments with Plan International's commitments to localisation. The post holder will be responsible for day-to-day management of the delivery of the ECHO project in Ukraine, including planning and monitoring of project activities as well as communicating with local implementing partners.The Project Manager needs to be able to adapt activities and work streams to a changing context. The Project Manager will closely with the Partnership Manager, Technical Specialists, Finance, and local partners. The ECHO Project Manager is responsible for providing overall guidance, externally with local partners and other stakeholders to ensure that Plan International Ukraine is able to fulfil its obligations to the donor, and ensure quality implementation of project activities.AccountabilitiesProject Implementation
  • Contribute to the planning and design of the project implementation and proactively monitor progress, resolving issues and initiating appropriate corrective actions in coordination with technical leads and partners.
  • In coordination with the Programme Director, provide strategic direction and guidance to the ECHO Project Officer, and any contractors and consultants hired to implement specific tasks to ensure the projects outputs are achieved as per donor expectations and standards.
  • Guide and support the ECHO Project Officer in the development and modification of all projects documentation (Detailed Implementation Plans, Risk Assessment and Mitigation frameworks, Capacity Building plan, and others that might be required based on specific contract stipulation.)
  • Ensure activities are in line with Plan International's standard policies and procedures and in line with the One Response Strategy.
  • Support programme technical specialists to ensure that the project is of high quality and have direct positive impact on children affected by crisis.
  • Lead on Project start up/closure workshops in coordination with all technical experts, finance, and project teams and with partners and stakeholders.
  • Identify and resolve project implementation issues and implement improvement plans to ensure the project stays on schedule and within budget (on scope and on target)
  • Work with the Partnership Coordinator, contribute to periodic review of the partner's performance against the progress made and reflect any corrective measures to be taken up in consultations with technical experts and finance team.
  • Undertake field and monitoring visits to project sites to ensure project quality.
  • Actively manage, guide and mentor the ECHO Project Officer to ensure that the project is meeting donor compliance standards.
  • Coordinate with the ECHO Project Officer and Technical Specialists to write, review and consolidate project reports, communication materials and other reports required per donor contract ensuring timely submission to Funding Office and ECHO, focusing on quality reporting.
Humanitarian Programme Development Strategy and Quality
  • Provide oversight, and support to implementing partners in all projects' activities, according to the approved project proposals, donor's and Plan's guidelines, work plans, logframes and budgets.
  • Ensure appropriate project quality standards are met in implementation of the ECHO project, particularly SPHERE and its companion guides (such as Child Protection Minimum Standards and Minimum Standards for Education Preparedness, Response and Recovery (INEE) and the Core Humanitarian Standards (CHS).
  • Collaborate with MERL to ensure that monitoring & evaluation and accountability processes are in place ensuring that feedback is incorporated into learning processes and project specific learning is disseminated reaching a wide audience.
  • Develop and maintain close contact and relationships with the Government of Ukraine, Local authorities, UN Agencies, Partners and NGOs in order to support the humanitarian response in country.
  • Strategically engage with partners in identifying risks and developing strategies to mitigate the identified risks.
  • Oversee knowledge management.
  • As required, facilitate, coordinate and participate in evaluations, conferences, seminars and communities of practice or other activities related to support for Humanitarian response.
Capacity building
  • Conducting training and learning activities for staff and partners when required.
  • Work with the Partnership Coordinator to ensure that capacity building plans and performance management systems are in place to develop the requisite competencies in staff to ensure ongoing sustainability and quality of the project
  • Take the initiative in documenting lessons learnt, good practice and case studies to shape in-country strategies and programme approaches, and contribute to broader sector learning
  • Lead on organisational level programme policy, innovation, learning and representation initiatives in consultation with Plan team.
Programme Safety and Risk Mitigation
  • Managing risks to projects, with proactive mitigation strategies in place to minimize any adverse impacts.
Information Management and Communication
  • Ensure strong accountability to partners and beneficiaries.
  • Overseeing communications with relevant stakeholders, focusing on maintaining open channels of communications with project partners.
  • Support in shaping communications and media products, with external representation when and if required.
  • Support Communications Officer to ensure that Plan International and donor visibility compliance requirements are observed and met.
  • Contribute and provide inputs to regular sitreps on Plan International's projects, including any emergency response activities.
  • Ensure appropriate information is shared within Plan International and is uploaded to the organisational intranet.
  • Maintain constructive and timely communications with project partners, focusing on 'Building Better Partnerships' and responding to partner requests and queries in a timely manner.
  • Ensure that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Other Duties
  • Actively participate in bi-weekly Program Meetings, communicating issues and project challenges, as well as providing project information to the wider Plan International Ukraine Team
  • Foster inter-team dynamics between the Programs, Finance, HR and Safeguarding Teams.
  • Any other duties tasked by the Deputy Country Director, Programmes.
  • Learn and maintain ECHO Compliance standards and procedures.
Key relationshipsCountry Director, Deputy Country Director - Programmes, Technical Specialists (CPiE, MHPSS, EiE, CVA), Business Development Manager, Partnerships Coordinator, Project Officer, and support staff (Finance and logistics); Local project implementing partners; Ukraine Hub and Global Hub relevant teams.We are open and accountableWe create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.We strive for lasting impactWe strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.We work well togetherWe succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.We are inclusive and empoweringWe respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

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