Finance Coordinator

  • Львов
  • Контрактная работа
  • Полная занятость
  • 15 д. назад
Job Title: Finance CoordinatorLocation: LvivContract: Fixed term labor contract, for 4 months with possibility of extension.Reports to: Head of Finance Ukraine programmeHelpAge - delivering real impact for older peopleHelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to l safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience.HelpAge International (HAI) has been present in Ukraine since 2014 with a total workforce of +250 people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly to the current Ukraine crisis with initial life-saving activities in the Donetsk and Luhansk Regions and are scaling up assistance in the Central and Western Regions of Ukraine. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid.We are seeking passionate, talented candidates for several roles to further strengthen our country team.Job PurposeThe Finance Coordinator will report directly to the Head of Finance and will be responsible for the effective management and oversight of all financial support functions within HAI. The position ensures strict compliance with HAI policies, as well as donor regulations and procedures, across all staff and implementing partners.Key responsibilities include establishing, maintaining, and applying robust financial control systems, procedures, and documentation; ensuring accuracy and transparency of financial records; and providing critical support to programme teams in grant management, budgeting, and financial reporting.Key Requirement: Proven experience in producing donor reports for institutional donors (GFFO, BMZ, ECHO), with a strong understanding of their specific compliance and reporting requirements.Key areas for impact/influence and responsibilities:Project financial management: Independently manage multiple projects, including monthly expense analysis, submission of fund requests to donors, timely utilization of funds, collection of supporting documents for audits, and maintaining regular communication with donor representatives.Budgeting and forecasting: Prepare financial forecasts and budget amendments as required.Performance monitoring: Conduct monthly project performance analysis using internal reports and analytics.Partner engagement: Verify financial documents, maintain communication, and support capacity development of partners.Reporting and analysis: Develop analytical reports to improve information sharing with external stakeholders.Month-end closing: Support monthly financial closing by reconciling transactions and account balances, processing additional entries in the internal system.Cost allocation: Manage allocation of fuel expenses and salary costs across projects.Staff cost planning: Forecast and clarify support staff involvement across all projects in close cooperation with the HR department.Head Office liaison: Respond promptly to financial inquiries from Head Office.Donor reporting support: Assist in preparing donor financial reports, including organizing supporting documents and vouchers.Other duties: Perform additional finance-related tasks assigned by the Head of Finance, according to organizational needs and contextOthers
  • Ensure the accuracy and completeness of the inventory list of each project.
  • Collaborates in the due diligence assessment for new partners.
  • Support during internal and external audits and ensures that relevant recommendations are implemented through a concrete action plan.
  • Perform other financial and organizational tasks assigned by the Head of Finance.
Experience and technical competenciesEssential
  • University Degree in Business Administration / Accountancy or equivalent degree.
  • At least two years' experience in a similar position.
  • Proficient user of office software packages and spreadsheets.
  • Excellent analytical, planning, and organizational skills.
  • Cultural sensitivity and team spirit.
  • Good command of written and spoken English, excellent Ukrainian.
  • Knowledge of Ukrainian legislation.
Mandatory Requirement
  • Experience of working with NGOs, INGOs.
  • Experience of reporting procedures of international donors.
  • Experience using accounting software.
What we offer
  • Employment contract.
  • Salary in accordance with Help Age Ukraine's Salary scale depending on the experience and qualifications.
  • Private medical insurance.
  • 24 days of annual paid leave and other benefits according to the Ukrainian Labor code.
  • Wellbeing day, the last Friday of each month between April to December is a non-working day.
  • Convenient office location near the city center.
SafeguardingAt HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff. Therefore, HelpAge employees are also be responsible for:
  • Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work;
  • Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism;
  • Complying with all safeguarding framework policies and practices
  • Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.
How to applyAttention! This vacancy is open for Ukrainian and International citizens. The closing date for applications is the 15th of September 2025. Please be aware that interviews will be scheduled on a rolling basis until the position is filled, and only short-listed candidates will be informed. If you did not hear from us within two weeks after the application closing date it means your application was not successful.

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