Family / Personal Assistant

• Manage calendars, organize meetings and calls, and provide reminders about deadlines.
• Prepare presentations, reports, and supporting documents for business meetings.
• Handle business correspondence in Ukrainian and English.
• Organize business trips: booking flights and accommodation, arranging travel itineraries.
• Support visa and consular procedures: preparing and filling out applications, communicating with embassies.
• Provide administrative support for business matters in both Ukraine and the U.S.: coordinating with publishers, assisting with start-up projects, recruiting staff.
• Monitor task execution and internal business processes; maintain documentation and confidential records.
• Conduct research on request: e.g., analysis of U.S. summer camps, service providers, and market opportunities.

• Manage personal calendars (doctor's appointments, service visits, events).
• Coordinate household matters: sourcing and booking service providers, repairs, deliveries, and purchases.
• Arrange restaurant reservations, tickets, hotels, and family trips.
• Prepare and process personal documents and certificates.
• Purchase goods and gifts; organize courier deliveries.
• Manage reminders and personal to-do lists (payments, schedules, important dates).
• Ensure confidentiality and handle entrusted personal tasks.

• Fluency in Ukrainian, Russian, and English (both spoken and written, professional level).
• Previous experience as a personal assistant, administrative specialist, or in a similar role will be an advantage.
• Strong organizational skills, attention to detail, and the ability to handle confidential information.
• Excellent planning, time management, and multitasking abilities.
• Ability to quickly search, analyze, and verify the accuracy of information.
• Proficiency in modern digital tools and platforms (Google Docs, Google Sheets, Excel, etc.).
• High level of responsibility, flexibility in decision-making, and adaptability to change.
• Adherence to professional business communication etiquette and ability to liaise effectively with different stakeholders.

• Responsibility and reliability.
• Stress resilience and ability to handle urgent situations.
• Strong self-organization and ability to work independently.
• Flexibility and readiness to adapt to a dynamic schedule (travel, time zone differences).

• Remote work from Ukraine with alignment to the U.S. time zone.
• Flexible working hours, coordinated with employers.
• Full confidentiality and long-term cooperation.
• Compensation: from 50,000 to 60,000 UAH (depending on experience and workload).

Rabota