Асистент/-ка (FINANCE ASSISTANT)

• Updating financial spreadsheets with daily transactions
• Preparing monthly balance sheets
• Tracking and reconciling bank statement
• Keep updated and well organized all supporting documents
• Respect and follow-up the ACTED's financial procedures
• Deal with transfers and exchanges of money
• Manage the petty cash
• Manage banking payments
• Cash flow follow-up (PRATIC)
• Assist the internal auditor by gathering, compiling and analyzing financial, logistical and administrative information
• Assist the line manager in reviewing and controlling of partner's financial reports and documentation
• Assist the line manager in partner's capacity building training

• Update financial spreadsheets with daily transactions
• Record accounts payable and accounts receivable in Excel and SAGA
• Prepare balance sheets
• Track and reconcile bank statements
• Process invoices and follow up with Logistics department, suppliers and partners as needed
• Provide administrative support during budget preparation
• File the invoices of the mission
• Carry out the double filing of accounting vouchers on a monthly basis
• Checking partner's documents for compliance with ACTED procedure

• Manage the advance cash and update the cash ledger
• Check purchase approval and release required funds
• Enter advance requests in the advance book
• Receive and check the eligibility of invoices submitted for payment (compliance with purchase order, required information)
• Enter purchase invoices in cash book
• Pay Cash Advances (mainly for staff' travel)
• Close the cash account every month: physical counting, printing of accounting documents, check of supporting documents
• Translate supporting accounting/ payment documents as needed
• Offer possible accounting advance procedure improvements

• Organize timely preparation of the bases' monthly accounting
• Check accounting document information, including consistency between vouches and cash books, physical counting and balances
• Check the bases' electronic accounting consistency: accounting codes, project codes, budget lines, titles
• Check and ensure invoice eligibility
• Check accounting voucher submissions (translation, numbering, layout)
• Suggest amendments to be made in the event of errors to the Country Finance Manager

• Perform quality control of the tendering procedure
• Ensure quality control of the invoices
• Check the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

• Photocopy all the invoices
• File the originals according to budget (contract) and budget line
• Check that all the invoices are present for each budget line and each contract
• Whenever possible, improve the quality of the presentation of documents: translation, date (according to the data base file), addition of a calculation note (ticket), etc.
• After the monthly accounting closure check the accounting codes, the project codes and the budget codes
• File the photocopies of invoices according to the books (cash and bank) of all work bases
• File everything very conscientiously
• In rea case of costs reallocation, reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)

• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
• Prepare the document base on external/ internal Auditors query
• Finalize the dispatch of files by adding labels and adequate packaging

• Офіційне працевлаштування;
• Регулярний перегляд заробітної плати;
• 28 календарних днів щорічної відпустки;
• 3 додаткові дні відпустки на рік згідно з внутрішніми політиками;
• Оплата лікарняних у розмірі 100% заробітної плати (до 15 днів на рік) згідно з внутрішніми політиками;
• Можливість працювати віддалено 2 дні на тиждень згідно з внутрішніми політиками;
• Медичне страхування та страхування життя після завершення початкового контрактного періоду;
• Комфортний сучасний офіс із зоною для відпочинку, де завжди доступні чай та кава;
• Дружня мультикультурна команда, яка підтримує розвиток і відкритість;
• Доступ до консультацій з професійним психологом для підтримки ментального здоров'я;
• Курси англійської мови для покращення комунікаційних навичок;
• Перспективи кар'єрного зростання.

Rabota