HR Officer (HR administration specialist)

• Adhere to Norwegian People's Aid (NPA) Global HR Policy for national staff, NPA Country Office HR policies and procedures, and the national law.
• Provide day-to-day HR/Admin in various HR functions.
• Advise and assist NPA management on all HR/Admin related queries, ensuring that national Law and regulations are fully followed.

• Fully cover HR/Admin paper work
• Prepare all type of contracts for all NPA local staff (training and employment contracts, as well as short-term engagements), ensuring that all contracts are in line with national Law and regulations and NPA policies.
• Deliver all HR documentation to HR/Payroll Officer and assist in handling of all personnel files for all NPA local employees.
• Managing the leave system and keeping accurate HR records (timesheets, sick and other leaves, etc.)
• Keeping every personnel file has an archived copy of the national ID card, job application, CV, contract of employment, code of conduct, training records, records on disciplinary actions, appraisals, leave records, as well as emergency contact records.
• Preparing and providing all employees with organisational HR/Admin information, ensuring that all HR/Admin matters are shared promptly and with all employees in NPA.
• Control received monthly timesheets (TSs) ensuring that superiors and employees sign all in accordance to NPA and donor policies.
• Assist in the preparation of payroll calculations, social insurance payments, tax deductions and other payments on a timely basis and provide the finance department with all information related to payroll, leaves, and newcomers.
• Participate in all disciplinary processes and take records of those.
• Provide advice and assistance in developing staff capacity building plans.
• Assist in the preparation of local HR/Admin procedures and policies, ensuring that those are in line with NPA Global HR Policy for national staff and legal regulations.
• Conduct other HR/Admin work, related to insurances for local employees, contacts with legal entities, law representatives, lawyers, regional partners and the government.
• Provide management with all information related to HR/Admin.
• Constantly follows local Law regulations related to HR/Admin changes and timely informs management of changes.
• Report to superiors any irregularity discovered during regular HR/Admin work and in HR/Admin documentation received.
• Manage maintenance of accurate filing systems of all incoming, outgoing correspondence and all other contracts, service, and lease (rental) agreements.
• Assist with national and international travel arrangements for NPA staff and NPA visitors.
• Coordinate preparation of various types of identification cards, visas and other registrations for international and national staff.
• Liaise with the local Government authorities if and when necessary.
• All communications with the insurance company regarding voluntary employee health insurance

• University degree/diploma in a relevant subject.
• Knowledge of labour legislation and the ability to apply it.
• Mother tongue in Ukrainian.
• Intermediate English language skill - both written and spoken.
• Proficient in Microsoft software skills (Excel and Word is a must).
• Proficient in BAS (or 1C, ZUP)

• Minimum two years of experience within HR administration (preferably but not exclusively within the humanitarian sector)
• Previous work experience in insecure environments and able to work effectively under difficult conditions.

• Good cultural, networking and interpersonal skills.
• Strong communication and interpersonal skills.
• Systematic and organised in approach, including accuracy, consistency, and attention to detail, tenacity, and the ability to work under pressure.
• Ability to meet deadlines and work calmly under pressure with limited supervision.

Rabota