Information Management Assistant

Danish Refugee Council Посмотреть все вакансии

Харьков
Постоянная работа
Полная занятость

7 д. назад

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and implements emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.DRC is currently looking for a Information Management Assistant in Kharkiv.This position will report to the Information Management Manager.About the jobInformation Management Assistant is responsible for managing and coordinating the Information Management system of DRC programmes, including IM and database support to programme colleagues. Responsible for reporting, archiving, and support to other data collection and data entry needs. Coordinas with DRC field and programme staff to support all information management and monitoring needsGeographic scope: Country (Ukraine)This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.Your main duties and responsibilities will be:

Maintain documentation: receive reports, register relevant records in logs, ensure proper organization and storage of hard copies in a structured manner, and archive records.
Review and process spatial data on daily demining progress within the digital Information Management (IM) system and ensure availability of corresponding hard-copy records.
Prepare and update paper and digital maps in accordance with approved formats and standard templates.
Provide technical support to Team Leaders on the use of the IM system.
Perform duties related to electronic records management: uploading, managing, and sharing records via the electronic document management system (MS SharePoint).
Support programme colleagues in case of technical difficulties or questions related to the database and Information Management (IM) in general; deliver trainings on database usage.
Support the development (coding) of online tools and forms in Survey123 and Field Maps.
Conduct weekly data quality checks of the database, reporting any issues and changes to the IM Coordinator.
Manage tablets: ensure their safekeeping, update them with the correct forms, upload data, and track changes in data collection tools.
Ensure timely updates of information related to programme activities (team composition, equipment inventory, activity status, etc.).
Apply data management techniques and procedures.
In line with DRC's Information Management SoPs, ensure all data is protected and kept confidential.

About youTo be successful in this role we expect you to have at least 1 year's relevant experience at the national or international level in information management, database management, mapping and using of ArcGIS. Moreover we expect the following:Required:

University degree in Information Technology, Information Systems, Statistics, Social Sciences or a relevant field - or equivalent professional qualification
Previous experience in using ArcGIS is a key requirement.
Strong knowledge MS Word, Excel, PowerPoint and Outlook
Full professional proficiency in Ukrainian

Desirable:

Basic data analysis experience and knowledge
Intermediate English level

All DRC roles require the post-holder to master DRC's core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC's values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: 3-month probation period with the possibility of extension till 31st December 2026 depends on performance and funding availability
Band: I (non-manager)
Duty Station: Kharkiv
Start date: June, 2026

THIS IS A NATIONAL POSITION, ONLY UKRAINIAN CITIZENS WILL BE CONSIDERED. Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for national staff.Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages in English).
Applications sent by email will not be considered.
Closing date for applications: 26 April, 2026.
We encourage candidates to apply as soon as possible, interviews might be conducted on a rolling basis. DRC reserves the right to select candidate before the vacancy close date once a suitable candidate has been identified.

Danish Refugee Council

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