UKRAINE - Field Coordinator - M/W

• Prevention and screening from an early age, particularly through school health programs.
• Care and surgery, to meet the most urgent needs of children and their mothers.
• Strengthening the medical and surgical workforce thanks to our international network of experts.
• Construction and equipment of hospital structures adapted to local needs.

• Under lead of the Head of Mission, pilot the monitoring of the humanitarian context and needs analyses within the designated geographical area of responsibility.
• Provide within the area of competence strategic inputs on Programme implementation and contribute to develop the Country Strategy and Annual Action Plan.
• Contributes with recommendations, supporting and implementing continuous improvement on processes and procedures to optimize results and improve quality of delivery in line with quality standards.
• Contribute to design and roll-out innovative programming, support assessments for rapid response or scale-up programming in the area of responsibility or new areas of intervention in collaboration with the Head of Mission/Programme Coordinator.

• Regularly analyse the context, risks, operational access issues and availability of resources in relation to the program objectives in the area of competency.
• In collaboration with Medical Officer, support and oversee the implementation of field assessments for new projects, as well as examine the feasibility of current proposals and contribute to realign them in light of the field assessment findings.
• Support the Head of Mission/Programme Coordinator with timely and quality reporting, projects activities work plans, log frame and related financial plans according to La Chaine de l'Espoir and donors' requirements and guidelines
• Ensure timely communication and information flow on operational achievements internally and with external stakeholders (donors, authorities, partners...).
• Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring documentation cycle is up to date, and ensure all departments' requirements are aligned and addressed.
• Performs periodic field visits to ensure the quality of the intervention in compliance with the internal and donors' standard.

• Contribute in the development of the MEAL system, supervise and ensure the quality of programmes implementation.
• Support the Information Management Officer in monitoring and reporting activities as required.
• Ensure regular reporting to the Head of Mission, including monthly sitrep and reporting to Health Cluster via Activity Info in coordination with the Medical Manager.
• Participate in the report (narrative and financial) for donors and foundation that finance the project, ensure that schedules and formats are respected.

• Ensure La Chaine de l'Espoir's external representation with the health authorities, humanitarian coordination, NGOs present in the area of operation, and other relevant actors.
• Guarantee the visibility of La Chaine de l'Espoir and its programmes in Ukraine.

• Contribute to the design and approval of new budget proposals for donors.
• Contribute to annual budgets and monthly budget follow-up analysis.
• Guarantee the quality of budgetary management and financial information reported to the coordination.
• Manage and support administrative/logistics team in verifying the compliance of budget allocations, supporting documents and compliance with the procedures (La Chaine de l'Espoir, donors).
• Oversee the timely and efficient planning and implementation of procurement and supply chain in line with project needs.
• Ensure adequate management of warehousing, guesthouse, office, vehicles, and assets according to La Chaine de l'Espoir procedures and safety & Security protocols.

• Management of the staff under responsibility, ensuring that individuals work effectively together as a team to achieve the program objectives.
• In collaboration with Admin & finance coordinator/manager and Head of Mission ensure adequate staffing for the correct implementation of programmes according to Mission and CDE organigramme.
• Support, motivate and lead staffs in the field base to guarantee a smooth and efficient implementation of the projects and communication.
• Share relevant information and conduct regular meetings with the team to review planning and discuss main concerns. In collaboration with the Admin & finance coordinator/manager is responsible for the proper application of HR policies and associated processes in the area of responsibility (recruitment, inductions, briefing/debriefing, evaluation, staff learning and development, internal communication and behaviour) to ensure transparent staff management.
• Manage the performance of his team, identify gaps and provide adequate capacity building in line with HR department.
• Management conflict resolution and mitigation in collaboration with Admin & finance coordinator/manager according to CDE standard procedures and humanitarian principles

• Under the lead of the Head of Mission and the Logistics & Security Manager (and with the support of the Security Referent at HQ) contribute to develop security plan and ensure adherence to procedures, monitoring of the context development, analysis and follow-up of recommendations within the area of responsibility.
• Regularly interact with the Head of Mission and the Logistics & Security Manager on security issues.
• Ensure staff safety and security within the area of responsibility with technical support from the Logistics & Security Manager
• Support the Head of Mission in managing critical incidents, escalating and reporting all incidents within the area of responsibility and according to the Country Security and Management Plan.

• Master's degree in political science, International Relations, Administration and Finance or any relevant field
• At least 3 years working experience in the humanitarian sector in managerial position
• Solid security management experience in a medium/high security environment is expected
• Experience in Ukraine is an asset

• Excellent knowledge of the project management cycle
• Excellent knowledge in project development
• Experience in networking / representation
• Strong leadership
• Ability to deal with stressful situations
• Autonomous, resilient and diplomatic
• Rigor, analysis and synthesis skills
• Problem solving and negotiations skills
• Excellent interpersonal and negotiation skills
• French and English required, Ukrainian is an asset

• 12 months contract, renewable.
• Starting date: June, 1st 2024
• Full time position, based in Ukraine (Kharkiv)
• Monthly gross salary from 2 700 €, according to profile and experience
• Monthly per diem and living allowance: 725€
• Leaves and R&R: 25 days of paid leaves per year, 5 days R&R every 12 weeks
• Travel: round trip ticket flight beginning/end of contract + paid leaves at mid contract
• Housing: single room in a collective accommodation provided
• Transportation to and from the workplace is provided
• Medical coverage with 50% of employer contribution
• Medical evacuation and repatriation insurance covered
• Death and disability insurance covered

La Chaîne de l'Espoir