Executive Assistant

SaveUkraine

  • Киев
  • Постоянная работа
  • Полная занятость
  • 8 ч. назад
Опис вакансіїSave Ukraine is looking for a highly organized and proactive Executive Assistant to provide direct support to the Executive Director. This role involves coordinating meetings and communications, managing schedules, handling executive tasks, and ensuring efficient day-to-day administrative operations. If you're a detail-oriented professional with excellent multitasking and communication skills, we'd love to hear from you.Key Responsibilities
  • Planning, coordinating, and supporting meetings, interviews, briefings, video shoots, and other events.
  • Managing the Executive Director's calendar: planning, updating, and sending reminders for key events.
  • Preparing lists of meeting participants, including their contact details.
  • Sending invitations, organizing reminders, and collecting preliminary information from participants.
  • Taking minutes of meetings: documenting decisions, tasks, responsible persons, and deadlines.
  • Recording contacts and dates of upcoming meetings.
  • Sending meeting notes to all participants, including those absent.
  • Organizing travel logistics: booking transport, accommodation, preparing travel itineraries.
  • Preparing document packages for visa applications.
  • Communicating the Executive Director's instructions to staff.
  • Monitoring the completion of assigned tasks within set deadlines.
  • Handling business correspondence, preparing letters, messages, and emails on behalf of the Executive.
  • Prioritizing incoming information and requests.
  • Translating documents and correspondence into English.
  • Preparing and formatting documents for internal and external use.
  • Organizing visits to the Executive, ensuring a welcoming and professional environment.
  • Participating in decisions regarding office design and arranging meeting locations.
Qualifications
  • Strong skills in Executive and Administrative Assistance.
  • Experience preparing expense reports.
  • Proven track record of executive-level support.
  • Excellent communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong organizational and multitasking abilities.
  • Ability to maintain confidentiality and handle sensitive information.
  • Bachelor's degree in Business Administration, Communications, or a related field.
We Offer
  • The opportunity to work directly with the leadership of a mission-driven organization supporting thousands of Ukrainian families.
  • A dynamic work environment where initiative is valued.
  • A hybrid work format with flexibility.
  • Meaningful work with national and international impact.
How to apply
  • Please send your CV in English and a brief cover letter
ВідгукнутисяНеприбуткові, благодійні та громадські організації, 50-250 співробітників

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