Finance & IT Manager (for nationals)

• Ensure that appropriate financial regulations and controls are in place for Area Office and in use at all times;
• Monitor the effectiveness of the Area office financial records and identify potential risk areas and to recommend solutions;
• Ensure timely submission of accurate monthly, quarterly and on-demand reports and information to Country office;
• To facilitate internal / external auditors during internal / external audits;
• Responsible for monthly closure of accounts in Area Office while maintaining proper schedules.
• Prepare proposal budgets in line with donor guidelines while ensuring that Non-thematic rate of country is achieved.
• Advise and brief the Area Director on key financial matters, including donor compliance, funding gaps, and sustainability of ongoing and planned activities.
• Provide the Area Director with timely financial information and recommendations during planning, BvA reviews, and donor engagement processes.
• Prepare realignments along with program staff for on-going awards if needed.
• Represent Finance department in the BvA meetings at Area Office level while ensuring that actions are addressed after BvA meetings.
• Providing support to Finance director in preparation of Master budget, and forecast processes.
• Providing support to Finance director on Funding GAP analysis and other management reporting.
• Drafting the staff allocation for all staff and ensuring allocations are provided to Finance manager in Country office for clearance of balance sheets holding accounts.
• Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies.
• Responsible for the timely and complete preparation of monthly, quarterly, and annual donor and SCI financial reports in accordance with Save the Children policies and guidelines.
• Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided.
• Oversee transfer and disbursement of funds to fulfil obligations incurred within the guidelines of Save the Children and donors.
• Develop procedures for monitoring and analyzing budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
• Prepare a monthly request for funds, based on cash flow projections, to ensure the project has all necessary funds for operations.
• Conduct Budget holders training and advice budget holders on financial aspects of awards management.
• Assist Area Director to ensure compliance of Scheme of Delegation
• To review and analyze Area Office’s compliance with all local laws. To ensure good record keeping of all financial data concluded by the Area Office;

• Ensure legal compliance with respective Government regulations and laws
• Supervise IT function to ensure the smooth import of capital assets when relevant to IT.
• Strive to support programmes with innovative IT solutions to support their work
• Lead IT function with a specific focus on ensuring sufficient primary and backup connectivity and bandwidth in Area Office
• Review all IT contracts
• Review and assess running costs in order to make savings and or upgrade as needed.

• Identify learning and training opportunities for Finance staff. Manage the performance of all staff in the finance and IT work area;
• Effective use of the performance management system including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures.
• Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
• Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement.

• Master’s degree in Finance, Accounting, Economics, or related field.
• Experience of and well developed skills in staff management, supervision and capacity building
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

• Experience working with financial systems. i.e. Agresso.
• Previous experience with NGOs/INGOs.
• Fluent in English.

• Official employment in accordance with Ukrainian legislation
• International working conditions
• Working hours from 9 AM to 5 PM
• Medical insurance
• Life and health insurance
• Opportunities for training and professional development

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