Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.The following are eligible to apply:
ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
External candidates*
*The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to .Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given, subject to the receipt of funding. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 29,688 USD yearly.IntroductionThe ILO Country Office for Ukraine is actively rolling out its Transitional Cooperation Strategy focusing on three pillars:1. Investing in People,2. Creating quality employment and sustainable enterprises and3. Improving labour market governance and social dialogue.As part of this strategy, the Country Office implements multiple development cooperation projects in support of the Transitional Development Cooperation Strategy.The Finance Officer provides professional services for the administration and delivery of a range of financial services for these development cooperation projects implemented by the Office. The Finance Officer ensures effective and transparent utilization of financial resources and integrity of financial services. Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. The Finance Officer ensures timely development cooperation budget preparation and effective monitoring and control and analyses and interprets established finance-related rules, regulations, policies, procedures and guidelines to provide solutions to a wide spectrum of financial issues.Description of DutiesReporting linesThe Finance Officer works under the supervision of the Director with close cooperation with the FCO. Director will provide detailed instructions and guidance for special assignments or the handling of unusual or complex matters.Main duties and responsibilities1. Provide professional services for the effective delivery of the development cooperation financial services. Administer day-to-day financial operations ensuring full compliance with financial rules and regulations, policies, procedures and applicable standards and integrity and consistency of data in all financial transactions, recording and reporting. Oversee the work of and provide guidance to staff performing finance-related work.2. Provide substantive support in the continuous analysis and monitoring of the financial situation of the Development Cooperation projects in the Office. Provide regular management reports to support informed financial decision-making.3. Assist in the management of financial operations and accounting services covering responsibilities for accounts payable, accounts receivable, approval of payments, external payment authorizations (EPAs) and office financial clearances (OFCs), accounts reconciliation, billing, monthly closing of accounts, forecasting, year-end closing of accounts.4. Coordinate preparation of project budgets, review budget submissions, review and process requests for budget revisions, analyse and report on budget approvals, monitor expenditures against allocations and analyse variances. Liaise with concerned managers to strengthen budget management and take corrective actions, when required.5. Assist the FCO and where required act as certifying officer and certify financial documents and transactions or escalate to supervisor as appropriate, providing explanations and suggesting remedial or alternative actions.Long Description6. Support the monitoring of activity implementation to ensure alignment with project documents, donor agreements, and costed workplans. Identify potential bottlenecks and recommend corrective measures. Collect, analyse, and evaluate financial data to contribute to the preparation of financial reports, ensuring compliance with donor requirements and the Office's financial rules and regulations. Monitor the efficiency of related work processes and coordinate with staff and managers to ensure smooth and effective service delivery, proposing improvements as needed.7. Review bank accounts and imprest accounts. Perform timely review of cash position for local accounts to ensure sufficient funds are available for disbursements. Ensure efficient local banking arrangements in compliance with local financial and banking regulations. Initiate and coordinate bank transfers for effective approval and settlement of relevant transactions. Prepare monthly cash flow forecasts.8. Follow-up on internal and external audit recommendations and draft responses to audit inquiries and observations for consideration of supervisor.9. Stay informed about relevant standards and best practices in financial management. Share knowledge and provide guidance to colleagues, including through the organization and delivery of staff training on financial matters. Draft lessons learned, document best practices, and develop guidelines and standard operating procedures (SOPs) as needed.10. Perform other duties as may be assigned by the Director of the ILO Country Office for Ukraine.Required qualificationsEducationUniversity degree (Bachelor's or equivalent) in business management, finances or in any field relevant to the job.ExperienceMinimum of two years of professional work experience in finance or accounting. Experience within the United Nations System is desirable.LanguagesExcellent command of English and Ukrainian (oral and written)Competencies
Good knowledge of financial and accounting principles and concepts.
Good knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Ability to interpret and work within the applicable financial rules and regulations, policies and procedures.
Accuracy and attention to detail.
Drafting skills.
Ability to adapt quickly to new software and systems.
Ability to manage competing priorities.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non- discriminatory behaviour and attitudes.
Recruitment processPlease note that all candidates must complete an on-line application form. To apply, please visit the . The system provides instructions for online application procedures.Fraud warningThe ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
