Administrative Assistant in Kyiv

Киев
Постоянная работа
Полная занятость

1 мес. назад

Description :About Mercy Corps:Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.Now, and for the future.The Program SummaryOperations Department provides key support to the entire country program in procurement, asset
management, warehouse management, fleet management and facilities & office management for
successful program implementation.The PositionAdministration Assistant supports facilities and office management functions at the site, and ensures
compliance with field relevant policies and procedures, with substantive support from the Administration
Officer.Essential Responsibilities

Assist Administration Officer in facilitating the smooth flow of routine facilities and office management of the Mercy Corps office.
Ensuring the necessary traffic of correspondence between the MC offices.
Assist in the management of assets, office accessories and supplies.
Must have a clear understanding of all policies and support needs; must be able to help facilitate training to all support staff to ensure the smooth, uninterrupted implementation of all MC programs.
Ensure the office and compound are clean and maintained at a routine schedule.
Translation of any program or office documentation, as required.
Ensure proper management and coordination of staff travel arrangements including accommodation, transport, security, visas.
Conduct themself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Safeguarding responsibilities

Actively learn about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practice the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourage openness and communication in their team; encourage team members to submit reports if they have any concerns using reporting mechanisms, e.g., Integrity Hotline and other options.

Supervisory Responsibility NoAccountabilityReports Directly To: Administration OfficerWorks Directly With: Programs, Finance, HR, Operations and Security TeamsAccountability to Participants and StakeholdersMercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.Minimum Qualification & Transferable Skills

Minimum 1 year experience with office administration or facilities management.
Excellent computer skills are required.
Must be an independent thinker and have strong organizational skills.
Demonstrated experience scheduling.
Fluency in English and Ukrainian is required.

Success FactorsTo be successful in this role we expect you to have: meticulous attention to detail, robust analytical skills, and effective communication and collaboration with stakeholders. Strong multi-tasking, organizational, prioritization skills are necessary.Living Conditions / Environmental ConditionsDuring the field trips living conditions will be adjusted to the field conditions.Ongoing LearningIn support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.Team Engagement and EffectivenessAchieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.Equal Employment OpportunityMercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.Safeguarding & EthicsMercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the . By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).Deadline for submission of applications: 17 March 2026Only pre-selected candidates will be contacted for an interview.People with disabilities and veteran status are welcome to apply.Important Notice: Mercy Corps never charges candidates any fees at any stage of the recruitment process. If you are asked to make a payment for a job opportunity claiming to be from Mercy Corps, it is a scam.All official communication from Mercy Corps will come from an @mercycorps.org email address. We do not contact candidates via Gmail, Yahoo, WhatsApp, or other unofficial channels.If you receive a suspicious job offer, please report it to us immediately.

Mercy Corps

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