Grants Specialist

Tetra Tech

  • Киев
  • Постоянная работа
  • Полная занятость
  • 2 д. назад
Tetra Tech is Leading with Science® to deliver transformative energy solutions for clients worldwide. Our work helps people and businesses plug in to reliable electricity, strengthens energy security, and powers resilient economies. We structure finance to drive deals that maximize advanced technologies and promote energy independence. We help create efficient utilities and modern power grids. We promote broad-based economic opportunities in the global energy sector. We improve lives and livelihoods by addressing the critical intersections of energy with health, water, and food security.Project SummaryTetra Tech is providing energy expertise and related technical and material assistance to the Government of Ukraine. This project focuses on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. The scope of work includes addressing immediate challenges and physical damage to energy infrastructure, as well as preparing for Ukraine’s post-war reconstruction and long-term energy security.Position SummaryTetra Tech is recruiting a Grants Specialist who will help administer the grants program at all stages of the grant life cycle. Working closely with the Grants Manager and in coordination with the program, finance, and monitoring and evaluation teams, the Grants Specialist will solicit and evaluate applications, draft agreements and other documents, track grant milestones, and monitor activities for delays or other concerns. They will also ensure that grant activities comply with organizational policies and donor regulations. The ideal candidate is detail-oriented, highly organized, and proactive, with strong communication skills and the ability to manage multiple tasks in a fast-paced environment. This position is based in Kyiv, Ukraine, with occasional travel within the country.Position Responsibilities
  • Assist the Grants Manager in preparing, processing, and tracking all stages of the grant life cycle, including solicitation, evaluation, award, implementation, and closeout.
  • Help to distribute grant solicitations and to organize and track applications.
  • Participate in application reviews, documenting technical evaluations and eligibility assessments.
  • Draft grant-related documents, such as negotiation memoranda, budgets, grant agreements, and modifications, in coordination with the Grants Manager.
  • Help plan and conduct site visits, orientation sessions, and training for grantees on grant procedures and compliance.
  • Add and update records in the grants tracking system; maintain electronic and hard-copy files for each grant in accordance with client and Tetra Tech requirements.
  • Monitor milestones, deliverables, and compliance requirements for assigned grants. Identify potential delays, risks, or compliance concerns and escalate them appropriately.
  • Coordinate with finance and technical teams to ensure alignment of financial and project reports with grant deliverables. Help collect data and supporting documentation for reporting and evaluation.
  • Contribute to grant closeout, ensuring the files are complete and audit-ready.
  • Maintain proactive, clear communication with grantees to resolve issues and facilitate smooth implementation.
  • Perform other relevant duties as assigned.
Required Qualifications
  • Bachelor’s degree in finance, accounting, business administration, or a related field
  • Minimum of three (3) years of experience working in grants administration
  • Experience collecting and analyzing accounting data
  • Excellent organizational skills and proven ability to meet deadlines
  • Strong communication skills, both verbal and written
  • Professional proficiency in English and fluent Ukrainian
Preferred but Not Required Qualifications
  • Experience with U.S. government-funded projects
Line Management Responsibility: N/APhysical Demands and Work Environment: This position will require regular attendance at the office in Kyiv and will entail frequent travel within Ukraine for interaction with local stakeholders.

ReliefWeb