Office Manager (Kyiv Office)

• Maintaining schedules and administering systems or arrangements for purchasing, receiving, dispatching, and delivering goods and/or services.
• Helping contractors with office requests.
• Managing office supply inventory and coordinating the ordering of supplies and services in line with established procedures and contractual agreements.
• Responsible for keeping all requests in Jira under control and in progress.
• Alert cross-department issues according to the area of responsibility and work closely with the landlord services unit in case of any needs.
• Responsible for keeping office managers' storage in order.

• Conducting the whole process of preparation for the business visit (e.g. ordering taxi/lunch, meeting room or conference hall, etc).
• Responsible for maintaining proper stock levels for visitors’ gifts and other goods.
• Alert in case of escalation or high priority /nonstandard greeting needed.
• Cooperate in arranging in-house events with the event host department or event coordinator.

• Conducting the whole process of general postal operation.
• Coordinating smooth and on-time delivery process.
• Working with supplier documents, payments, and alerts in case of escalation.
• Conducting according to schedule regular office observation.
• Conducting the whole reception area process (phone calls, info point, found and lost point)

• Support office opening/closing arrangements in cooperation with other departments and units as part of job responsibility and establish all general office services and reception areas in place.

• Reporting expenses.
• Recommend improvement in-office procedures and organisation policies.
• Producing regular and/or ad hoc reports of information relating to the work process.
• Maintaining office support-related database.
• Identifies and reports problems to the Head of Administrative Services Sub-Unit.
• Providing support to other departments with administrative and operational tasks as needed

• Working experience in the same position/industry or both 1+ year;
• At B2 level in English knowledge;
• High level of attention to detail and accuracy;
• Excellent collaboration, verbal and written communication skills;
• Strong client relationship management and customer service skills;
• Positive attitude under stressful conditions and willingness to help wherever required;
• Look for creative ideas and generate other information to improve office life;
• Strong Knowledge of MS Office

• Flexible working format - remote, office-based or flexible
• A competitive salary and good compensation package
• Personalized career growth
• Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more)
• Active tech communities with regular knowledge sharing
• Education reimbursement
• Memorable anniversary presents
• Corporate events and team buildings
• Other location-specific benefits

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