Business assistant/ Office manager

Resorcer

  • Киев
  • Постоянная работа
  • Полная занятость
  • 14 ч. назад
We are looking for a highly organized and proactive Business Assistant / Office Manager to support daily business operations and ensure the smooth functioning of Kyiv office at a Ukrainian engineering company that is a part of an international engineering and manufacturing holding.This role combines executive support, office management, and operational coordination. It requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-responsibility environment.You will work closely with senior management and international stakeholders, supporting administrative processes, coordinating internal workflows, and ensuring operational efficiency across departments.Location: downtown Kyiv office, full-time.Key responsibilities:
  • Provide day-to-day administrative and organizational support to senior management.
  • Manage calendars, schedule meetings, and coordinate internal and external communications.
  • Organize business travel, including logistics, bookings, and itinerary planning.
  • Act as a central coordination point between departments (engineering, HR, procurement, legal, finance).
  • Maintain and manage office operations, including supplies, vendors, and facilities.
  • Support onboarding and offboarding processes, including coordination of equipment, access, and documentation.
  • Prepare reports, presentations, and internal documentation in English and Ukrainian.
  • Ensure proper document management and organization (contracts, internal files, shared drives).
  • Track tasks and follow up on deadlines across teams (e.g., via Slack, Monday.com, or similar tools).
  • Assist with HR-related coordination: interview scheduling, communication with candidates, documentation.
  • Support leadership with ad hoc operational and administrative tasks.
  • Maintain confidentiality and handle sensitive information in compliance with NDA requirements.
Qualification criteria:
  • Minimum 2-4 years of experience in a Business Assistant, Office Manager, or similar administrative role.
  • Strong organizational and multitasking skills with high attention to detail.
  • Professional working proficiency in English (written and verbal) - mandatory.
  • Fluency in Ukrainian.
  • Experience supporting senior management or working in a fast-paced environment.
  • Proficiency with office tools: Google Workspace, Microsoft Office, Slack, task management systems.
  • Strong communication and interpersonal skills.
  • Ability to handle confidential information with discretion and professionalism.
  • Problem-solving mindset and proactive approach to tasks.
The company offers:Official employment with full social guarantees: paid vacation, sick leave, and a complete social package in accordance with Ukrainian labor law.Career development: vertical and horizontal growth opportunities, specialized courses, technical training, and participation in strategic projects with real-world impact.Work that matters: your engineering contributions directly strengthen Ukraine's defense capabilities. This is not abstract corporate work. Every project has a tangible, measurable impact.International collaboration: work alongside U.S.-based engineering leadership and gain exposure to Western design standards and methodologies.Comfortable working conditions: equipped office in downtown Kyiv with shelter on premises.Monthly Bolt credit provided to help with transportation to and from the office.

Rabota