Administrative Assistant

• Manage the representative mailbox.
• Carry out general administrative tasks (filing, archiving, scanning, copying).
• Draft letters and documents; ensure correct lay-out of documents and presentations.
• Support agenda management.

• Organise internal and external meetings (booking venues, sending invitations, preparing materials and equipment).
• Disseminate meeting minutes and documents to stakeholders.
• Proactively collect documentation.
• Provide administrative support for SharePoint.

• Ensure availability and control of office supplies; manage stock.
• Conduct small purchases for supplies and licenses.
• Prepare purchase requests in the ERP system, respecting Enabel's thresholds.
• Elaborate mission orders and manage communication with travel agencies (hotels, flights, transfers, restaurants).
• Supervise car maintenance and washing.
• Drive the programme car when required.

• Welcome and orient visitors.
• Update the internal and external professional contacts list.
• Support with coffee, tea, and refreshments for meetings and events.

• Proven experience in administrative, organisational, or logistical support.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and ability to work with digital tools (SharePoint, ERP).
• Good command of Ukrainian and English.
• Driver's license (B category) required.
• Ability to multitask, prioritise, and work proactively.

• A position within an international organisation with a meaningful mission.
• A supportive and collaborative working environment.
• Compatible salary.
• Medical insurance.

Rabota