Executive Associate

Стафф - Украина

  • Украина
  • Постоянная работа
  • Полная занятость
  • 16 д. назад
An IT company delivering out-of-the-box solutions in fintech and blockchain. We help businesses focus on growth while we take care of the complex tech side - reducing hardcoding and organizing operational chaos.Due to the dynamic and high-paced schedule of our CEO, we are looking for a highly proactive and business-minded Executive Associate who will act as a trusted partner, taking ownership of daily operations, communications, and cross-functional coordination.RESPONSIBILITIES:
  • Manage and structure the CEO's workday: meetings, deadlines, and priorities.
  • Coordinate and facilitate internal and external meetings, including documentation, follow-ups, and outcomes tracking.
  • Act as a representative of the CEO in selected meetings and communications.
  • Handle CEO's inbox: prioritize emails, draft responses, delegate requests.
  • Maintain a clear and up-to-date calendar, ensuring punctuality and preparation for all commitments.
  • Prepare presentations, reports, and executive documentation.
  • Collaborate with internal teams and department heads to gather updates and reports.
  • Coordinate CEO's travel logistics: flights, accommodation, itineraries.
  • Support CEO's participation in conferences, networking, and public speaking engagements.
  • Manage aspects of CEO's personal branding and social media presence.
  • Interact with external partners and clients on behalf of the CEO.
  • Assist with ad-hoc personal and business-related requests.
  • Monitor and suggest improvements in internal workflows and processes.
  • Support with visa and travel documentation when needed.
REQUIREMENTS:
  • Proficiency in English and Ukrainian (both written and spoken)
  • Minimum of 1 year of experience in a similar role
  • Strong ability to prioritize tasks and structure information effectively
  • Experience in CRM systems, Jira, Confluence, G-Suite
  • Ability to work independently and adapt quickly
  • Excellent negotiation skills
  • Ability to handle multiple tasks and large volumes of information
  • Higher Education
  • Experience and ability to work with confidential and sensitive data
  • Ability for after-hours communication if required
  • Genuine interest in business
  • Ability to travel for business purposes and flexibility to occasional trips
Will be a plus:
  • Residence: Portugal
  • Experience in Crypto / Fintech sphere
COMPANY OFFERS:
  • Medical insurance
  • Paid courses, conferences, training sessions, workshops etc.
  • English classes
  • Sport compensation
  • Legal assistance
  • Motivated and goal-oriented team

Rabota