Grants Officer

• Assist with research and gather relevant information for proposal design, donor engagement and other business development efforts.
• Support in identifying and keeping track of all Donor engagement, new opportunities, pipelines and submissions.
• Contribute to the development of high-quality donor communication and engagement materials, such as Fact Sheets, Capacity Statements and Human-Interest Stories.
• Provide support throughout the proposal development process, including facilitating Project Design Meetings, taking notes, tracking completion of action points/milestones and sharing process updates to relevant team members.
• Contribute to key proposal components, including the write up/compilation of inputs and the development of frameworks, budgets and annexes.
• Participate in the quality review of final proposal packages - assessing all components for coherence, completeness and, if applicable, rating according to quality markers.

• Track grant milestones, targets, financial allocations, and project timelines to facilitate strategic decision-making.
• Contribute to the maintenance and updating of the IRC's Opportunity Tracking & Implementation System (OTIS).
• Maintain and update online filing systems, ensuring all relevant documentation and key communications are appropriately filed for all grants.
• Support the maintenance and updating of the Ukraine Grants and Pipeline tracker.
• Under the supervision of the Grants Manager, support revision processes and amendments for ongoing grants, whenever the need arises.
• Support the Grants Manager to ensure that information on all Donor communications, regulation changes, and meetings or events are disseminated as needed.
• Assist with preparing Project Cycle Management (PCM) meeting agendas and slides, write meeting notes/action points, and follow up on action points with relevant departments on as need basis.
• Support the updates of relevant PCM documents such as project dashboards, project summaries, partnership tracker and others.
• Contribute to the development and successful submission of high-quality donor reports (narrative and financial) according to IRC and donor regulations.
• Work with communications, program and MEAL colleagues to collect lessons learned and case studies from the IRC and partner organizations.
• Support post-award donor engagement, including assisting the planning and preparation of donor monitoring visits by developing agendas, briefing notes, and contributing to administrative arrangement.
• Undertake other vital grants management, program development, monitoring and evaluation, communications and external relations activities as requested.

• 1-2 years of relevant work experience, preferably in an NGO, international organization or Ministry.

• Strong experience with Microsoft Word, PowerPoint Excel, and Outlook.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
• Ability to manage competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Excellent interpersonal and intercultural skills.
• Ability to work both independently and in a dynamic, cross-functional global team structure.

• Bachelor's Degree or equivalent in International Affairs, Development, International Political Economy, Political Science, Social Science or another relevant subject.

• Fluency in English, spoken and written is required.
• Strong writing and editing skills in English with close attention to detail is required.
• Fluency in Ukrainian is required.

• Strong analytical problem-solving skills
• Flexibility to adapt to changing requirements.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to manage and work through change in a proactive and positive manner.
• Familiarity with international donors and/or grant management is considered an advantage.

International Rescue Committee