Administrative and Financial Officer (Hybrid position)

PROGETTO SUD

  • Киев
  • Контрактная работа
  • Полная занятость
  • 13 д. назад
Progetto Sud ETS is an Italian non-profit organization engaged in international cooperation and social development initiatives. Within the framework of the NEXT UA Project , funded by the Italian Agency for Development Cooperation (AICS), Progetto Sud is currently looking for a qualified Administrative and Financial Officer to support project implementation in Ukraine.The NEXT UA project aims to promote decent work opportunities and support self-entrepreneurship for vulnerable young people and women affected by the war in Ukraine, contributing to the country's reconstruction and socio-economic development.The Administrative and Financial Officer will work under the supervision of the Project Manager and in coordination with the Country Representative in Ukraine, supporting financial management, administrative procedures, and coordination with project partners and headquarters in Rome.Overall role objectiveThe Administrative and Financial Officer will ensure effective financial and administrative management of the project, supporting compliance with donor regulations and internal procedures. The role includes monitoring budgets, supporting procurement and HR processes, maintaining project records, and coordinating financial reporting with project partners.Working closely with the Project Manager, the Officer will conduct the first level of review and verification of administrative and financial documentation related to the project before consolidation with Progetto Sud headquarters in Rome.Your main responsibilities will include:
  • Support financial management and accounting activities, including bookkeeping, expense tracking, bank reconciliations and budget monitoring.
  • Assist in coordinating reporting and documentation from project partners.
  • Monitor project expenditures and support budget control across consortium partners.
  • Assist in procurement processes for goods and services in compliance with donor rules and internal procedures.
  • Maintain financial and administrative records and ensure the creation of an audit-ready filing system.
  • Support preparation of Mid-Term and Final Financial Reports for the donor.
  • Support HR and administrative procedures related to the Progetto Sud office in Kyiv.
  • Assist in organizing office procedures, meetings, logistics, and coordination with partners.
  • Liaise with project partners, donor representatives, and Progetto Sud headquarters in Rome on administrative and financial matters.
  • Support the Project Manager in ensuring compliance with donor requirements and project contractual obligations.
About youTo be successful in this role, we expect you to have strong administrative and financial management skills, attention to detail, and the ability to work in a multicultural project environment.Minimum requirements include:
  • Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field.
  • Minimum 2 years of relevant professional experience in administrative and/or financial roles.
  • Experience working with donor-funded projects, NGOs, or international organizations is an asset.
  • Familiarity with financial reporting standards, procurement procedures, and donor compliance rules is desirable.
  • Excellent organizational and analytical skills with high attention to detail.
  • Strong proficiency in Microsoft Office tools, particularly Excel.
  • Strong written and verbal English communication skills.
  • Native or professional proficiency (C1/C2) in Ukrainian.
  • Ability to manage multiple responsibilities and meet reporting deadlines.
  • Experience working in multicultural environments is considered an advantage.
We offer
  • Contract duration: 1 year with the possibility of extension (fixed-term or CLC contract in accordance with Ukrainian legislation).
  • Duty station: Kyiv, Ukraine.
  • Working modality: Hybrid/blended working context (50/50%)
  • Start date: As soon as possible.
  • Salary: fixed in Euros - starting from 1400€ employer's gross, all-inclusive cost per month and conditions in accordance with Ukrainian labor law.
Application processInterested candidates should send:
  • An updated CV (maximum two pages)
  • A cover letter in English
Applications should be sent to kyiv@progettosud.org specifying in the subject line: "Administrative and Financial Officer - NEXT UA - Name Surname".For the full Terms of Reference and detailed profile , please consult:Application deadline: 19/04/2026Please note that applications will be reviewed on a rolling basis , and Progetto Sud reserves the right to close the vacancy before the deadline once a suitable candidate has been identified. Only shortlisted candidates will be contacted for an interview.

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