Country Administrator - Ukraine

• Supervise financial operations and prepare accurate financial reports in accordance with donor agreements and deadlines;
• Manage coordination with the project consortium lead on financial management matters for CESVI and for the partners;
• Manage and monitor all incoming and outgoing funds;
• Support, and train the local project accountant;
• Oversee financial control and ensure monthly updates of the accounting system (Prime Entry), sharing data with the Area Administrative Coordinator at HQ;
• Every two months, submission of BFU to the HQ in collaboration with the AICS PM and under the supervision of the Senior Program Manager;
• Ensure proper expenditure planning in line with CESVI tools (BFU – Budget Forecast Update);
• Prepare fund requests to be submitted to HQ;
• Ensure that the procurement procedures for goods and services comply with both CESVI and donor regulations;
• Prepare and regularly update the cost-sharing plan;
• Organize training meetings on administrative procedures (for partners and local staff);
• Follow up closely the admin aspects of the partner financial implementation;
• Draft and ensure timely submission of internal and external financial reports, in the formats required by HQ and donors;
• Support the preparation, revision, and update of project budgets and the country budget, in collaboration with the program manager and Project Managers;
• Coordinate internal and external audits, preparing the required documentation and ensuring compliance with any observations or recommendations;
• Implement and strengthen internal control systems, ensuring traceability and justification of expenditures.
• Donors’ Audit and Expenditure verification and Country Audit for registration: Supervise the organization of Donor’s Audit requests and Expenditure verification in coordination with HQ, according to Cesvi external audit procedure
• Support the efficient office management
• Update Share costs plan on quarterly basis in strict collaboration with Senior Program Manager and Area Administrative Coordinator, when required
• Support the elaboration of the budget of new project proposal;
• Ensure timesheet for staff are prepared.

• Master's degree or higher in Economics, Political Science, or equivalent, obtained at least 5 years ago;
• At least 3 years of experience in financial and administrative management of cooperation and development projects, financial monitoring and follow-up, internal and external reporting, and financial and administrative partner management;
• Good knowledge of main administrative norms, rules, and reporting platforms of major national and international donors (particularly AICS and UN);
• Strong financial management skills, particularly in financial monitoring tools, forecasting, and follow-up;
• Strong budgeting, accountancy skills, and ability to prepare financial reports, budget proposals, and financial planning;
• Excellent organizational and time management skills, ability to quickly analyze highly complex issues and problem-solving;
• Excellent computer skills (Microsoft Office, accounting software, other database skills);
• Excellent communication and writing skills in English;
• Experience in managing grant contracts;
• Experience in working with local partners, supporting and monitoring their financial and administrative skills;
• Strong interpersonal and diplomatic skills, with ability to manage a variety of internal and external relationships;
• Highly result-oriented, resilient, and able to work under pressure with minimal supervision;
• Cross-cultural sensitivity, patience, flexibility, and a positive attitude;
• Sufficient knowledge of Italian language, both written and spoken.

• Prior experience in the Ukraine and/or other conflict-affected environments;
• Prior experience in implementing short-term emergency humanitarian projects addressed to Refugees, IDPs and Returnees;
• Experience in reinforcing existing procedures and systems for financial management and control, and reviewing them for efficiency when appropriate;
• Skills in developing, delivering and evaluating training for staff members;
• Good knowledge of procurement procedures, particularly those of AICS and UNOCHA will be considered as preferencial;
• Knowledge (written and spoken) of Ukrainian.

• 1 return flight + transportation to/from Ukraine
• Insurance coverage
• Guesthouse in Kyiv
• Visa/work permit costs
• R&R + allowances as per country procedure

Cesvi