Field Finance Manager ( National Only)

• Ensure that documentation of data, account assignment and book-keeping entries of Finance team are carried out correctly in accounting software and updated on regular basis.
• Ensure the quality of vouchers and supporting documents as per WHH, donor standards and Ukrainian legislation.
• Provide and ensure necessary data to monitor the cash-flow situation and plan the project/program (annual/monthly) finances.
• Ensure the liquidity of the project in coordination with Head of Project and Country Office Finance.
• Ensure monitoring expenditures/costs, Budget vs Actual (Budget control) type and cost category with regards to the budget are well handled.
• Monitor and review the monthly closure and internal financial reporting (Monthly Financial statement (MFS) & Checklist) of the project Finance Officers and ensure the proper timeline to be followed.
• Check the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, transfer letters, etc.).
• Review partner reports in cooperation with partners’ financial teams and register partner reports into financial software.
• Support assessments /capacity building of partner organizations.
• Follow up on and arrange monthly closure process including accounts receivables and payables settlement (e.g. payment of utilities).
• Provide necessary documents and reports for internal controlling (including BvA, expenditure plan).
• Participate in preparation of financial internal and donor reporting (monthly closures, annual financial statement, interim and final donor reports).
• Support Program Department and Head of Finance in budget development and budget revisions.
• Promote safety awareness and environmental consciousness and comply with all applicable safety and environmental procedures and regulations.
• Promote and take an active part in quality improvement processes.
• Comply with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines.
• Instruct, advise and supervise Field Office Finance Team on the daily tasks in coordination with the Finance department in Country Office.
• Be the focal point for field finance team and other departments.
• Be responsible for Project Financial management in terms of liquidity, expenditure plan, budget monitoring and reporting in coordination with the Head of Finance.
• Ensure having good coordination with Area Manager and Head of Finance in terms of team and developing and implementing financial processes.
• Raise bottlenecks to the managers and suggest solutions.
• Perform any additional related tasks assigned by the supervisor.

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