Rehab4U Finance and Administration Officer

Киев
Постоянная работа
Полная занятость

9 д. назад

Position SummaryMomentum Wheels for Humanity is implementing the five-year Rehabilitation for Ukraine (Rehab4U) Activity in Ukraine funded by the Department of State.The project aims to create sustainable, quality physical rehabilitation services within the health system across all levels of care, including the primary health care (PHC) level, by addressing both urgent, short-term gaps and long-term systems requirements. Sustainable, quality, physical rehabilitation services will enable all Ukrainians to optimize their functioning, fully integrate within society, and participate in the economic recovery and growth of the country.The Finance and Administration Officer will support the Finance and Administration Manager to carry out all aspects of financial management and control, as well as general administration duties for the Ukraine country office. Responsibilities include preparing and processing accounting transactions; supporting documentation review; cash management; supporting the preparation of monthly funding requests, reconciliations, and financial reports; human resource file management; and other day-to-day financial and administrative tasks.About Momentum Wheels for HumanitySince 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit .Detailed ResponsibilitiesThe Finance and Administration Officer shall assume the following specific responsibilities:Task 1: Financial Functions

Provide finance and accounting support for MWH activities in Ukraine under the guidance of the Ukraine Finance and Administration Coordinator
Prepare payment requests and manage transactions through local bank accounts, ensuring that all necessary approvals are obtained per MWH procedures.
Conduct monthly reconciliations of corporate credit card balances, UAH, and USD bank accounts to ensure accurate tracking of funds.
Contribute to the preparation of donor financial reports, budget development, and expenditure monitoring to help manage project finances efficiently.
Review accounting documents, bank statements, invoices, and agreements to ensure accuracy and compliance with MWH procedures and in-country regulations
Ensure that cash and bank transactions are updated daily, and accounting is in line with donor and MWH accounting requirements
Ensure compliance with local law, MWH, donor rules, and regulations concerning financial transaction accounting, recording, and document retention
Support preparation of monthly financial reports and reconciliation for project in-country
Monitor and report any outstanding operations and cash advances to the Finance and Administrative Coordinator
Enter information for bank and cash transactions in QuickBooks, ensuring that all information is accurate and up-to-date
Administer payment processing via an online banking system
Support in preparation of VAT report and other necessary finance reporting
Prepare fund requests for Rehab4U project in Ukraine
Perform monthly scanning and filing of all supporting financial documentation
Coordinate with local banks to manage payment issues, maintain accounts, and resolve any banking-related queries or disputes
Work closely with external accounting agencies to ensure timely submission of tax reports and financial statements in compliance with local regulations

Task 2: Administrative Functions

Support administration of human resources, including but not limited to, developing a human resource filing framework, maintaining personnel files, and payroll calculations, and assisting with recruitment
Work with Finance and Administrative Coordinator on developing, refining, and instituting country- and project-specific financial, operational, procurement, fraud prevention, and human resources policies for Ukraine as needed
Cooperate with Finance and Administrative Coordinator and operations and procurement team on contracts management for office lease and other administrative needs
Maintain filing system for accounting and HR-related documents, maintain personal files, and assist with primary documents filing
Perform other tasks assigned by the Finance and Administrative Coordinator and Director of Finance and Grands Management

Minimum Qualifications

Bachelor's degree in the relevant field, including finance, accounting, business administration, management, audit, or another related field
At least three years of project-based finance experience, preferably within the Ukrainian non-profit sector
Prior experience working with national and/or international NGOs and/or multilateral organizations in an accounting and financial support capacity
Experience with a full cycle of finance and accounting management and preparation of complete and accurate balance sheets and accounting reports
Experience with filing and storing documentation, banking, cash management, and payment processing
Conversant with financial and accounting terminology
Ability to work well independently and with a team
Excellent interpersonal, written, and verbal communication skills
Detail-oriented with good organization and prioritization skills
Excellent computer skills with proficiency in Microsoft Office and Outlook, and knowledge of finance software (preferably QuickBooks)
Written and spoken fluency in Ukrainian
Excellent written and spoken communication skills in English

Preferred Qualifications

Master's degree in a relevant field
Experience with USAID or other US government-funded programs
Experience with procurement review and contract drafting
Experience with HR management

How to ApplyPlease submit a cover letter and resume in English to ukraine@momentum4humanity.org. Please include “Rehab4U Finance and Administration Officer: YOUR NAME” in the subject line. Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly.Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.

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