Event Assistant

• Coordinate all logistics for conferences, partner events, online events, and internal initiatives.
• Book flights, hotels, transfers, and restaurants; prepare travel itineraries and event schedules.
• Register team members for conferences and webinars; maintain accurate attendee lists.
• Keep team calendars updated with all relevant bookings, agendas, and deadlines.
• Perform ongoing research on upcoming events, vendors, venues, and service providers.
• Compare quotes, gather vendor information, and prepare structured decision tables.
• Support data entry tasks (e.g., exporting leads from events, cleaning data, updating Excel sheets).
• Organize and maintain event documentation, invoices, contracts, and shared folders.
• Assist with operational tasks related to partner gifts, hospitality, merch, and ad-hoc requests.
• Collaborate closely with Marketing, Sales, HR, and C-level to ensure smooth event execution.
• Contribute to improving processes, ensuring accuracy, speed, and high-quality delivery.

• Strong English skills (B2-C1), both written and spoken - daily communication with international teams.
• Excellent organization and time-management skills; ability to handle multiple tasks simultaneously.
• Confident with Excel/Google Sheets - comfortable with tables, comparisons, and structured data.
• Strong research and analytical thinking - ability to find information, compare options, and draw basic conclusions.
• Experience in one of the following:
• event logistics or coordination
• booking travel (flights, hotels, transfers)
• administrative or assistant roles
• Ability to work reliably under deadlines and maintain attention to detail across repetitive tasks.
• High sense of responsibility and ownership - tasks delivered on time, without reminders.
• Comfortable working in a fast-paced, dynamic environment.

• Experience with event platforms (Luma, Livestorm, Zoom Webinars).
• Familiarity with email marketing tools (MoEngage, GetResponse, etc.).
• Basic knowledge of budgets, invoices, and expense tracking.
• Experience working with vendors (print, design, stand builders).
• Understanding of marketing or sales processes.
• Prior use of tools like Jira or Monday.com.
• Additional languages (Russian/Spanish/Portuguese) are a plus, not required.

• Chance to work with an ambitious international fintech company
• Competitive salary
• English classes
• Health insurance
• Budget for professional development
• Transparent, collaborative, and fast-moving culture - minimal bureaucracy, maximum ownership.

Rabota